The admin behind your centre, automated.
We build and run the systems that answer your phone, reply to enquiries, chase learners and keep your compliance paperwork moving, so your team can spend its time on teaching and assessment. Set up around how your centre already works, then monitored and improved every month.
Start with one, add the rest when you are ready
Phone calls
An AI receptionist answers around the clock, qualifies the enquiry and logs it for your team, so no caller goes unanswered.
Enquiries and enrolment
Website and form enquiries go into one place, get an instant reply and a follow-up sequence, and can book themselves in.
Website assistant
A chat assistant on your website answers course and eligibility questions at any hour.
Learner journey
Induction, document collection, progress-review reminders, at-risk alerts and completion chasers, sent without anyone chasing.
Quality and compliance
Sampling schedules, evidence packs, policy review cycles and approval paperwork, kept on track and ready for your external quality assurer.
Online delivery
VLE set-up, interactive content and voiceover, for centres taking their training online.
A training provider's front door, automated in under two months
For a specialist training provider in England, we built everything between a learner's first question and a reply the centre can stand behind. Live since September 2026.
- 1
Every enquiry is caught
- An AI receptionist answers the phone, day and night
- A WhatsApp assistant answers course questions
- Website and campaign page forms
- 2
Logged in one place
- Contact created and a card raised on the sales board
- An instant acknowledgement to the learner
- The advert or post that brought them is recorded
- 3
A reply, drafted and checked
- A suggested reply written within about fifteen minutes
- Checked against the centre's own rules
- A person reads it and presses send
- 4
The whole picture, every morning
- Enquiries, sales pipeline, website and social media
- One dashboard, updated automatically
- In the centre's own account, not ours
- No call goes unanswered, day or night
- A reply ready to send within about fifteen minutes
- Every enquiry tracked from first contact to booking
- Everything in its own accounts, with a guide for every system
New: Prospect Finder finds employers likely to need your courses every morning, with the person to contact and a first email written for you.
Also delivered: a new website with a blog the centre writes itself, a list of named prospects checked against UK email marketing rules, and a handover pack with a guide for every system and a register of every account the centre depends on.
Agreed in writing, tested before it goes live
Discovery call
We map what fills your team's week.
Written proposal
The parts you need, a set-up fee and a monthly fee, agreed before any build starts.
Build and test
Set up and tested before anything reaches a learner.
Run and improve
Monitored, maintained and improved every month.
Automation for the admin, never for the judgement
We automate administration, communication and compliance workflow. Assessment judgements and quality sign-off always stay with qualified people.
A data processing agreement with every centre, and learner data handled in line with UK GDPR.
Any software subscriptions are paid by your centre directly or passed through at cost.
Before you get in touch
How is it priced?
A one-off set-up fee, then a monthly fee for running, monitoring and improving it. We quote after a short call, once we know which parts you need.
Can we start with just one thing?
Yes. You can start with a single part, such as the phone or enquiries, and add more later.
Is this only for new centres?
No. It is for established centres and colleges as well as new ones. We build around how you already work.
Will it make assessment decisions?
No. Assessment judgements and quality sign-off always stay with qualified people. We automate the admin around them.
What fills your team's week?
Tell us, and we will show you what can be automated.